Place Keeper
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A small church building photographed from the parking lot on a clear morning

Know your building. Even when the people change.

Place Keeper holds the repairs, receipts, vendor numbers, and what's due next. Send things in by email or text. That's it.

Start free See how it works

No credit card. Nothing to install.

Best fit for Churches Community pools Family properties Hunt clubs Small associations

Right now, the history of your place lives in someone's head.

That works until it doesn't.

Today

It's in somebody's email The receipt from three years ago is in an inbox nobody else can open.
It's on paper, or in a text thread Notes live on a volunteer's personal phone and leave with them.
The new person starts at zero Whoever takes over has to learn the building all over again.

What it costs

Paying twice A job gets done again because no one remembers it was already done.
The small thing gets big A slow leak nobody followed up on becomes a floor replacement.
Nobody has the keys Codes, contacts, and shutoff locations are known by one person.

With Place Keeper

One shared history Every repair, invoice, and note on one page the whole team can see.
Findable in seconds Search the way you'd ask a neighbor, not the way a database expects.
It remembers for you Filters, inspections, and renewals come back around on their own.

Three steps. That's all of it.

1

Send it in

Forward the invoice. Text a photo of the leak. Type two lines after a walkthrough. If you can send an email, you can use Place Keeper.

invoice_repair_440.pdf
2

Say what it's about

Tap the building, the equipment, or the vendor it belongs to. That one tap is what makes it findable later.

Main Hall · HVAC · Triangle HVAC
3

Find it years later

Anyone on your team can see what happened, who did it, what it cost, and what's due next.

14 entries · 6 documents · 3 vendors
WHAT YOUR TEAM SEES

One page per thing you take care of.

Air Handler AHU-1 · Main Hall Serviced Aug 14, 2025
Annual service — filters, belt tension, coil rinse
Motor vibration checked — bearing replaced
Issue reported by Dale: motor vibrating
Warranty paperwork filed (AHU-1_Warranty.pdf)

Ask it the way you'd ask a neighbor.

“Which HVAC company worked on this last?”

Triangle HVAC, May 6, 2024 — routine maintenance, invoice attached.

“Do we still have the warranty paperwork?”

Yes. AHU-1_Warranty.pdf, active through 2027.

“What has to happen before opening day?”

8 tasks: pool shock, boiler pressure check, lock audit, and 5 more.

“Who has the gate code?”

Stored with the property record — visible to the three trustees.

Places like yours

A small brick church

Small church

Keep the building's history through every change in leadership.

See the example →
An outdoor community pool and deck

Community pool

Inspections, chemical logs, and pump room history in one timeline.

See the example →
A family property with a covered porch

Family property

The how-to for the family place, so you stop answering the same texts.

See the example →
A wooded hunt club property

Hunt club

Gate codes, tractor service, and dues-paying members in one place.

See the example →
A property photographed from the driveway

Insurance records

A dated contents inventory, so a claim doesn't come down to what you remember.

See the example →

A typical maintenance system

Built for full-time maintenance departments
Setup, training, and configuration before it's useful
Organized around work orders, not around your building
Priced per seat, so adding volunteers costs money

Place Keeper

Built for volunteers and part-time caretakers
Starts with the documents and history you already have
Organized around your place: buildings, equipment, vendors
One flat price — add as many people as you need

Your records stay yours

Only your team sees it You choose who can view and who can add. Nothing is public.
You can take it with you Export every document and record at any time, in a normal file format.
Backed up automatically Records are stored securely and kept even if a phone is lost.

Questions people ask us

Do we need someone technical to run it? No. Most teams set up their first building in an afternoon, and daily use is forwarding an email or sending a text.
What does it cost? One flat price for the whole organization — [confirm current price]. No per-person charges.
What if our records are in a filing cabinet? Take photos or scan them and send them in. You can start with the last two years and add older records as you find them.
Can everyone on the committee use it? Yes. Invite as many people as you like at no extra cost, and give view-only access to those who just need to look.
What happens when the volunteer who set it up leaves? That's the point. The history stays with the organization, not with a person or a phone.
Is our information private? Yes. Records are visible only to the people you invite, and you can export or delete everything whenever you want.

Start with one building. Five minutes is enough.

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