Today
- Vendor history buried in emailSearching keywords to find a 3-year-old receipt.
- Notes on paper or textsCritical info living in a volunteer's personal phone.
- New member starts from zeroThe "how it is done" tribal knowledge is lost.
Building history, vendor knowledge, and recurring tasks - all in one place.
Place Keeper helps small teams keep repairs, documents, contacts, and follow-ups from disappearing into texts, inboxes, and memory.
Churches
Community Pools
Family Properties
Hunt Clubs
Small Associations
Not enterprise CMMS. Built for small teams running real places part-time.
Risks
- Duplicate workPaying for a service that was already done.
- Missed follow-upsSmall leaks turning into expensive structural issues.
- Lost continuityNo one knows who owns the keys or the codes.
Solution
- Shared timelineOne source of truth for the whole team.
- Searchable recordsFind every document and contact in seconds.
- Recurring task memoryThe system remembers when it is time for filters.
How it works
1Capture
Forward an invoice, upload a photo of a leak, or add a quick text note from the field.
invoice_repair_440.pdf
2Attach context
Tie it to the specific building, asset, or vendor. No more loose files or "what is this for?"
Main HallHVAC+ Tag
3Find answers
Years from now, someone will see what happened, who did it, and what comes next.
Timeline Updated
Get answers in seconds, not group texts
"Which HVAC company worked on this last?"
"Do we still have the warranty paperwork?"
"What has to happen before opening day?"
"Who fixed this before, and what did they say?"
Small Church
Keep history between leadership changes. Protect your sanctuary's future.
View example ->
Community Pool
Inspections, chemical logs, and pump room history all in one timeline.
View example ->
Family Property
The "how-to" guide for your vacation home. Stop answering the same texts.
View example ->
Hunt Club
Manage gate codes, tractor maintenance, and property records effortlessly.
View example ->Why this instead of CMMS?
Typical CMMS
- Built for full-time maintenance departments
- Heavy setup, training, and configuration required
- Work-order centric (not continuity centric)
- Expensive "per-seat" pricing models
Place Keeper
- Built for rotating volunteer and part-time teams
- Starts with your documents and history
- Continuity first: find answers fast
- Fair, flat pricing for small organizations
You do not need a maintenance department. You need continuity.
Bring your facility records, vendor history, and recurring tasks into one dependable timeline today.
