Place Keeper
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The sanctuary of a small brick church on a clear morning

For churches

Keep the building's history from disappearing between Sundays.

Repairs, invoices, vendor numbers, and the recurring checks nobody wants to forget — in one place your trustees and volunteers can all see.

Start free See how it works

No credit card. Nothing to install.

What it keeps track of HVAC and boiler service Invoices and quotes Trusted contractors Safety and inspection dates

Most of what your church knows about its building lives with one or two long-time members.

How it usually goes

The boiler man's number is on a card In someone's wallet, or written inside a cabinet door in the mechanical room.
Invoices are in a personal inbox When the committee changes, the paper trail goes quiet.
Startup steps are remembered, not written Every fall someone tries to recall how the heat was brought up last year.

With Place Keeper

One page per system The boiler, the roof, the elevator — each with its own history and documents.
Handoff is automatic New trustees open the record and see fifteen years of decisions.
The calendar remembers Extinguisher checks, filter changes, and inspections come back around on time.

Three steps. That's all of it.

1

Send it in

Forward the invoice from the HVAC company. Text a photo of the water stain in the fellowship hall.

boiler_service_2025.pdf
2

Say what it's about

Tap the building and the system it belongs to. That one tap is what makes it findable in ten years.

Sanctuary · Boiler · Triangle HVAC
3

Find it years later

Any trustee can see what was done, who did it, what it cost, and what's due next.

22 entries · 9 documents · 4 vendors
WHAT YOUR TEAM SEES

One page per system in the building.

Boiler · Sanctuary Serviced Oct 2, 2025
Fall startup — combustion test, low-water cutoff verified
Circulator pump replaced (invoice $1,240)
Note from Dale: pressure creeping up on cold mornings
Fall startup — same tech, notes attached

Ask it the way you'd ask a neighbor.

“Who serviced the boiler last fall?”

Triangle HVAC, Oct 2, 2025 — fall startup, invoice attached.

“Did we ever fix the roof over the fellowship hall?”

Patched Mar 2023 by Ridgeline Roofing; photos and warranty attached.

“When are the fire extinguishers due?”

Inspection due Feb 2027 — reminder already set for January.

“What did we pay last time?”

$1,240 for the circulator pump, April 2025. Quote and invoice both filed.

HVAC and boiler history

Service logs and seasonal startup notes in one place.

Contractor continuity

Trusted contacts and prior quotes, so new volunteers don't start from zero.

Recurring safety checks

Inspections and recurring tasks tracked before they're missed.

Your records stay yours

Only your team sees it You choose who can view and who can add. Nothing is public.
You can take it with you Export every document and record at any time, in a normal file format.
Backed up automatically Records are stored securely and kept even if a phone is lost.

Questions churches ask us

What if our records are in a filing cabinet? Photograph or scan them and send them in. Start with the last two years and add older records as you find them.
Can the whole committee use it? Yes — invite as many trustees and volunteers as you like, with view-only access for anyone who just needs to look.
Do we need someone technical to run it? No. Setting up the first building takes an afternoon, and daily use is forwarding an email or sending a text.
What does it cost? One flat price for the whole organization — [confirm current price]. No per-person charges.

Start with the sanctuary. Add the rest as you go.

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